Position Summary:
Under general supervision, the Coordinator is responsible for opioid abatement grant (“Opioid Grant(s)”) administration as well as fiscal management to include budgeting, accounting, reporting, reconciliation, and all other aspects of Opioid Grants awarded by the Board. The Coordinator will also serve as a point person for understanding and communicating with OAG staff relating to community response efforts by Opioid Grant recipients. Job duties and responsibilities will include, but are not limited to, the following:
- Prepare and submit grant progress reports and quarterly expenditure reports;
- Assist in the registration process for OAG sponsored Opioid Grant-related training;
- Maintain grant ledgers, and all other financial requirements for Grant programs;
- Receive, review, and process requests for funds from Grant recipients;
- Review and process expense requests, invoices, and other fiscal documents for payment concerning the Grants;
- Draft, review, analyze, and provide guidance, information, recommendations, and technical assistance relating to the Board and Grants;
- Provide engagement, awareness, and technical assistance to eligible political subdivisions and/or other stakeholders relating to the Board’s work, prior to, during, and following disbursement of Grants, including arranging workshops and webinars to inform eligible political subdivisions and stakeholders of opportunities and application process for the Grants;
- Serve as a liaison to the Board and eligible political subdivisions that intend to apply for a Grant or have received a Grant;
- Support the review and evaluation of applications for Grant awards, including making recommendations for such awards and working with the OAG to develop disbursement procedures;
- Support the OAG in monitoring and overseeing Grants, including developing forms for the grantees’ required quarterly reports, reviewing submitted reports, and monitoring budgets and expenditures for compliance with statutory and settlement requirements;
- Conduct data analysis by using measurement and analytical tools to track and report outcomes on the impact of the Grants;
- Stay abreast of developments in the field and evidence-based best practices through participating in listservs, researching other state opioid abatement programs, and similar efforts. With knowledge of developments in the field of opioid prevention, treatment, education, and abatement, make recommendations of these developments and current best practices for posting to the Board’s website;
- Develop and execute presentations and conduct outreach activities to a variety of public and private groups and organizations relating to the Grants;
- Make presentations to organizations to cultivate support and awareness for the Grants and potentially other opioid abatement programs;
- Prepare special reports, projects, agency displays and exhibits, including but not limited to updated status and progress reports of the Grants;
- Respond to requests for information from interested parties;
- Assist with developing agendas and corresponding materials for Board meetings;
- Attend and participate at Board meetings, including serving as Board Secretary, coordinating and scheduling meetings in accordance with the Open Meeting Act and taking minutes of Board meetings; and
- Other duties as assigned.
Qualifications
Qualifications:
A bachelor’s degree in accounting, finance, or closely related field, or an equivalent combination of education and government accounting experience. Applicants must have grant administration experience; knowledge of accounting principles and the ability to prepare, review and analyze financial reports. Preference will be given to applicants with knowledge and experience with the State of Oklahoma’s financial computer systems and government accounting procedures.
All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.
Application Process
How to apply:
Send a cover letter and resume to resumes@oag.ok.gov with “Opioid Response and Grants Coordinator” in the subject line of the email.
The Oklahoma Office of the Attorney General is an equal employment employer and does not make hiring decisions on the basis of race, color, age, gender/sex, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to perform the essential functions of the position for which employed with a reasonable accommodation. All employees of the Oklahoma Office of the Attorney General are “at will” employees.
